Monday, November 19, 2012

The Uses of Cloud Computing in Human Resources

The benefits of cloud computing for businesses are obvious, but for human resources professionals cloud computing applications may be particularly useful. In larger corporations, HR teams can be spread out over different areas of a building, or even different areas of the country and in different time zones. This is likely to result in a lack of communication, where recruiters cannot easily talk to team members working in payroll or benefits, or vice versa, and HR team members do not always have ready access to information monitored and updated by another department.


As it relates to the typically multi-functional field of human resources, having a cloud application, such as Shift iQ for example, is invaluable. This is in no small part due to the fact that the many areas of HR, traditionally kept quite separate in some companies, can all be accessed in one central place, the cloud, allowing departments to ‘talk to each other’ more easily. This only serves to increase the quality of communication in a company, which, of course, can only result in positive changes in an organization. A good cloud computing system can, among other things, track applications, search résumés, generate reports, calculate payroll, track performance appraisals and maintain data on employees. Putting the HR department ‘on the cloud’ facilitates a mobile workforce and should also allow flexibility as well as being more cost effective than traditional software.

Twenty-first century HR professionals are management partners, key players in their company; as such they are involved in most aspects of a company’s activities and decisions and, of course, they interact with the entire workforce. However, many smaller companies have been reluctant to purchase HR software, perhaps because of cost concerns. Cloud computing makes it affordable for any size of business; there is no need for in-house IT technicians, server space or expensive software and site licenses; any professional with an Internet browser or mobile device can access the cloud. Software as a Service (SaaS) providers have been offering cost-effective solutions for HR departments for some years now; SaaS is a cloud computing model.

Cloud computing also ensures that companies have instant and continual access to the latest advances and legal issues as they may affect human resources issues. All information is automatically updated, meaning team members can be confident their information is current. Security is another concern for HR professionals, who deal with sensitive information; virtual services have some of the most sophisticated security systems imaginable, assuring peace of mind to the HR department and the entire workforce. Additionally, access to sensitive information can readily be limited to certain individuals within a company. Cloud computing offers multiple advantages with no apparent downside; it’s a win-win solution for businesses’ HR needs.

Source : By Pat Wootton, PromptProofing.com